CTI Policies and Procedures

Last Updated June 2018

CITY THEATRE POLICIES & PROCEDURES MANUAL

City Theatre of Independence (CTI)

Intent: This document is intended to identify the usual and customary manner in which the Company conducts business. The Charter supersedes this document in case of any conflict. Changes and amendments to this document may be proposed and approved during the same Business Meeting.

City Theatre of Independence (CTI) is a volunteer, non-profit community theatre company which has set its mission to culturally enrich the community through participation in the development, advancement, and maintenance of a resident theatre company in Independence, Missouri.

City Theatre of Independence is committed to providing an environment devoid of discrimination and harassment of any kind for all participants, members, and audience members. CTI is committed to the principle of equal opportunity for all persons and to providing a creative work environment free of discrimination and harassment.

The President is encouraged to solicit agenda items from Board Members for Business meetings. If another Officer is scheduled to preside over any meeting, that Officer is also encouraged to follow this procedure.

When a situation arises, which requires a non-financial decision prior to the next business meeting the President may make a decision, after consulting with the relevant Vice President and Committee Chair. This action will be reported at the next business meeting

When a situation arises, which requires an immediate expenditure or commitment of $300 or less, the President may authorize that expenditure with the approval of the Treasurer, the relevant Vice President and Committee Chair. This can be done no more than three (3) times in one season. Such expenditure or action will be reported at the next Company meeting.

When a situation arises requiring an immediate expenditure of $100 or less, the President may make that purchase without further approval. This can be done no more than three (3) times in one season. Such expenditure will be reported at the next Company meeting.

The President is expected to:
1) Coordinate CTI’s season production schedules with the Sermon Center Supervisor, the Children’s Performing Theatre, and Encore Players.
2) Attempt to resolve issues that may arise with Staff and/or other theatre groups on an as needed basis.

The President is entrusted with the keys to the Dempsey-Parish Theatre Support Center and, with approval of the Sermon Center Supervisor, the keys to the Sermon Center.

The President may authorize donations of up to two (2) Season Tickets to any bona fide charitable organization.

Speak, or arrange for another member to speak, about CTI to organizations when requested and at the annual banquet.

The President is an ex officio member of each committee.

The President is encouraged to maintain and update a handbook that outlines the responsibilities and procedures of their position. One copy of this handbook will be retained by the President. A second copy retained at the Dempsey-Parish Theatre Support Center.

The VPO is responsible for the oversight and success of activities involving the Special Events, Membership, and Playwright Festival Committees.

The VPO is encouraged to maintain and update a handbook that outlines the responsibilities and procedures of their position. One copy of this handbook will be retained by the President. A second copy will be retained at the Dempsey-Parish Theatre Support Center.

The VPP is responsible for the oversight and success of activities involving the Season Production Manager (SPM), Board Liaison, Hospitality Committee Chair and Season Committee Chair.
Is expected to coordinate with the SPM, the Treasurer, and Director of each production to manage the production budget for each show.
Will conduct an exit interview after strike in coordination with the SPM, Board Liaison and Director for evaluation for potential improvements.

Will prepare and update The Director’s Handbook in coordination with the Season Committee.

Will set up a meeting to include, but not limited to, the VPP, SPM, Marketing Chair, and all directors for the upcoming season scheduled prior to the first auditions of the upcoming season.

Is encouraged to maintain and update a handbook that outlines the responsibilities and procedures of the VPP position and the Board Liaison. One copy of each handbook will be maintained by the President. A second copy of each handbook will be retained at the Dempsey-Parish Theatre Support Center.

Season Production Manager is expected to:

  • Coordinate production needs with each show’s director in order to avoid duplication of expenses and materials.
  • Consult with Sermon Center staff as needed.
  • Participate in the post-production evaluation.
  • Ensure the qualification of and oversee all technicians.
  • Supervise each strike.
  • Establish a written process and be responsible for the loan or rental of Company property.
  • When an emergency situation arises requiring an immediate expenditure of $100 or less, the SPM may make that purchase without approval. Such expenditures are limited to once per production, and must be reported at the next business meeting.
  • Maintain current inventories:
    • Conduct an annual inventory of consumables and bring stock up to the appropriate level in a timely, cost-conscious manner.
    • Inform the Treasurer of expenditures for consumable items.
    • Oversee storage and security of CTI properties.
  • Safeguard the combinations to all CTI locks and distribute the combinations to only the appropriate personnel.
  • Be entrusted with the keys to the Dempsey-Parish Theatre Support Center and, with approval of the Sermon Center Supervisor, the keys to the Sermon Center.
  • Present a request to the Powerhouse Theatre Foundation, with documentation, for reimbursable expenditures for consumables not charged to a production.

The SPM is encouraged to maintain and update a handbook that outlines the responsibilities and procedures of the position. One copy of this handbook will be to be retained by the VPP. A second copy will be retained at the Dempsey-Parish Theatre Support Center.

Coordinate with SPM or their designee to see that each production complies with contractual obligations, and CTI and Sermon Center rules.

Be available to production’s director for questions and problem solving.

Work with the Director and/or Assistant Director to ensure all waivers are signed, collected and given to the Secretary or their designee.
Offer suggestions to the VPP to update the handbook for this position.

The VPD is responsible for the oversight and success of activities involving the Fundraising and Marketing Committees.

The VPD works in partnership with the Board and membership to help CTI accomplish its goals.

The VPD explores partnering relationships and opportunities in the community with the Marketing and Fundraising Committees and presents them to the Board for approval.

The VPD maintains and updates the CTI VPD Handbook. This handbook outlines in detail the duties and responsibilities of the position related to fulfilling the functions of the office. One copy of this handbook will be retained by the President. A second copy will be retained at the Dempsey-Parish Theatre Support Center.

Treasurer duties and responsibilities.

In the role of maintaining records of revenues and expenses, the Treasurer is expected to keep the Board apprised of any concerns or problems regarding the financial condition of the Company or of a particular production.

In absence of a receipt the Treasurer will reimburse production expenses within budget with a handwritten receipt approved by the production’s director.

The Treasurer may approve moving a production expense from one line item to another line item as long it remains within the production budget, excluding honoraria, but may not create a new line item without Company or Board approval.

After consultation with the director, and the VPP, the Treasurer may reallocate distribution of honoraria.

The Treasurer is expected to collect all reimbursable receipts by the end of the final performance and disburse all honoraria.

The Treasurer is expected to secure the performance rights for each production for the upcoming season.

The Treasurer is expected to order scripts based on the number of cast plus 8 (eight) crew and designer positions for each production for the upcoming season.

Furthering the relationship with the Powerhouse Theatre Foundation, the Treasurer is expected to:
1) Present a check in the amount of 10% of profits from each production.
2) Present a check for the agreed upon expenses incurred for the Dempsey-Parish Theatre Support Center.

The Treasurer is encouraged to maintain and update a handbook that outlines the responsibilities and procedures of their position. One copy of this handbook will be retained by the President. A second copy to be retained at the Dempsey-Parish Theatre Support Center.

The Secretary is expected to:

  • Within two weeks after the Transitional Meeting the Secretary will distribute the current season’s Company meeting schedule.
  • Distribute Company meeting minutes to the Board and membership within two weeks. And to maintain one hard copy of all Company minutes to be filed at the Dempsey-Parish Theatre Support Center for a permanent record.
  • Maintain and update all CTI mailing and email addresses in coordination with all relevant users.
  • Review and revise the CTI directory. It is to be provided in printed form, upon request to members. The Board Liaison may provide information from the directory to non-member directors.
  • Prepare mailing labels for all mailings at the request of the responsible user.
  • Maintain a supply of stationery, note cards, envelopes and business cards, preferably obtained at a printing house that advertises with CTI.
  • Hold signed “Release Agreements” for each person of each production. Barring any legal requirement the “agreements” may be destroyed at the end of three years.

The Secretary is encouraged to maintain and update a handbook that outlines the responsibilities and procedures of the position. One copy of this handbook to be retained by the President. A second copy to be retained at the Dempsey-Parish Theatre Support Center.

A new Director who is not a CTI member will be assigned either an assistant director or a stage manager from the Company. This is to aid the director and assure that they will have a resource familiar with CTI and its operations.

Actors are expected to supply their own makeup and hair treatment, except for special effects.

In general, costumes are provided by CTI. Any exception must be communicated in audition notices and/or before casting.

The President or their designee has overall responsibility for the website and social media and in particular the Calendar and About Us.

Vice President of Operations or their designee is responsible for:
1. Home Page
2. Coming Soon
3. Events and Our Sponsor
4. Newsletter

Vice President of Production or their designee is responsible for:
1. Past Productions
2. Auditions and Applications

Treasurer or their designee is responsible for Tickets.

All materials (posters, programs, et cetera) publicizing activities and productions of City Theatre of Independence must display the official logo of the company, the name of the theatre, and website address.

Receipts must be submitted to the Treasurer for reimbursement.

Receipts must be annotated with the purchaser’s name, purpose (e.g., props, poster printing), and clearly indicate the amount. If other non-CTI expenses are on the receipt, they must be subtracted out and the net amount being claimed must be clear.

In such a case, a pro-rated tax amount may also be claimed.

Production Receipts

Receipts for show related expenses (costumes, set, et cetera) will be submitted to the director. Once the director sees the receipts, they may send the purchaser directly to the Treasurer.

In the case of a lost or non-existent receipt, a note indicating the item, purpose, purchaser, and cost must be signed as approved by the director.
Production receipts cannot exceed the production’s budget without approval of the VP of Production. Exceeding a production budget must be reported to the Board of Directors.

General Operating Receipts

General operating receipts will be paid if the responsible area’s budget is not exceeded. If the amount puts the area over budget for the season, the Board of Directors must approve the increase to the budget prior to payment.

Board members and committee chairs are responsible for tracking the expenditures for their areas and staying within the season budget. This can be tracked by the regular Profit-and-Loss reports provide by the Treasurer.

In the case of a lost or non-existent receipt, a note indicating the item, purpose, purchase, and cost must be signed as approved by the Board member whose budget is affected.

Emergency Expenditures

An emergency expenditure is defined to be a necessary, time-sensitive (within twenty-four hours or less) expense. If the Board of Directors is unavailable to meet or be polled, then the President or Treasurer, with one other Board Member, will join in discussion with the requester and may approve an expenditure of $300 or less, prior to the purchase.

City Theatre of Independence respects the impact of significant events in the lives of its members and volunteers, however we are not always aware when these events happen. When things happen please notify the Secretary, so we can pass information along to our members, allowing them to respond individually, if desired.

In the event of death or the serious illness of a member, volunteer, or close family relation (parent, child, spouse, or in-law) the Secretary will acknowledge the situation, upon notification, with a card sent to the member, volunteer, or their family representing the support of our CTI family.

City Theatre of Independence will not provide cards for standard milestones such as birthdays, anniversaries, retirements, et cetera. The Secretary shall not exceed $10 expense per occurrence.

Documents are to be maintained and stored in the Dempsey-Parish Theatre Support Center at 203 N. Lynn, Independence, MO 64050 under the exclusive control of CTI. Documents are to include:

  • 501 (c) (3) and Incorporation documents.
  • Our Charter
  • Our Policies and Procedures
  • Company Business Meeting Minutes
  • Financial Records
  • Handbooks

These documents are to be maintained in accordance with established legal requirements.

A standing committee is a permanent committee specified in the CTI Charter and the CTI Policies and Procedures Manual. An ad hoc committee is called for by the President to perform a specific, time-limited task. Committee chairs are appointed annually by the CTI Board member who is responsible for that committee.

The eight (8) standing committees for City Theatre of Independence are, in alphabetical order:
1) Box Office Committee
2) Fundraising Committee
3) Hospitality Committee
4) Marketing Committee
5) Membership Committee
6) Playwright Festival Committee
7) Season Committee
8) Special Events Committee

It is encouraged that every committee have two to five members in addition to the chair. Volunteers are encouraged to express their interest in joining a committee to the chair of that committee. Committee members will be selected by the committee chair.

Membership on a committee is open to interested volunteers with two exceptions:
1) The Season Committee must be made up of CTI members in good standing.
2) An ad hoc committee may have membership requirements specified by the President based upon the purpose of that committee.

Standing committee chairs will be provided a handbook specifying the organization and conduct of their committee when they are appointed by the Board member responsible for the committee. It is expected for the handbook to be reviewed together. Changes to operations should be discussed with the Board member. Deviation from the handbook may be tried with the Board member’s approval. Standing committee chairs will update and maintain their handbook specifying the organization and conduct of their committee. Changes to procedural operations will be reported to the membership.

Minutes need to be kept for all committee meetings and should be presented to the associated CTI Board member to be maintained by the Secretary.

(New Committee. Responsibilities and duties will be available soon.)

Oversees that Season Ticket sales are organized and coordinated throughout year with Box Office Chair.

At least one membership drive is planned and executed annually.

A current membership application form is available

Lifetime membership records are maintained.

Additionally, distribute season tickets to contributors and advertisers and as donations when appropriate.

All funds and receipts received from any production or event will be deposited into the CTI bank account.

The Chair or their designee will report on any action, event or activity at the next Company meeting.

The Chair is encouraged to maintain and update a handbook that outlines the responsibilities and procedures of their position. One copy of this handbook will be retained by the VPO. A second copy will be retained at the Dempsey-Parish Theatre Support Center.

Lifetime

A regular member can earn lifetime status by earning 200 cumulative points (see Membership Committee Chair below for allocation of points)

Accumulated points are retained over successive seasons of continuous membership, with no more than one season’s gap in membership during the accumulation of points.

Lifetime Member pins and cards are awarded at the Season Banquet in July by the Membership Chair or their designee.

The Membership Chair maintains a list of current CTI members and tabulates approved points-earning activities for members who are working toward Lifetime status, as outlined below:

Points for Production Activities-Straight Play or Musical

  • Director = 30
  • Assistant Director =15
  • Stage Manager = 15
  • Musical Director = 15
  • Accompanist = 15
  • Musical Director & Accompanist Combined = 25
  • Assistant to the Director = 10
  • Assistant Stage Manager = 10
  • Choreographer = 15
  • Production Designer = 10 (includes set, costume, light or sound design)
  • Production Technician or Running Crew Head = 10
  • Building Crew Member = 5
  • House/Concessions Manager = 1pt per performance or 10 pts for entire run of production
  • Box Office & Reservations Manager = 10 for entire run of production
  • Box Office (At door ticket sales) = 2 pts per performance or 5 pts maximum for additional performances
  • Ushers = 2 pts per production (not performance)

Performance/Acting (All categories of acting roles are to be designated by the director)

  • Lead Role = 15
  • Supporting Role = 10
  • Chorus /Ensemble Role = 5
  • Cameo Role = 5 (Can be either speaking or Non-speaking)

Points for Company Activities and Events

  • Special Events Volunteers = 5 (Arts & Crafts Booth, Powerpalooza Booth, Enchanted Forest, Playwright Festival)
  • Committee Work = 10
  • Attendance at Business Meeting = 2
  • Work Day = 2 points for 1 day’s work or 5 points-max for additional days (to be designated by SPM)

(New Committee. Responsibilities and duties will be available soon.)

Establishes a schedule of meetings and keeps attendance (see Meetings)

The Chair of this committee should obtain quotes for scripts, postage and royalties for shows being read by the committee. Royalty estimates should be based upon seating for 180. When a particular show is proposed for Company approval, the

Chair should ascertain that these quotes are still valid before creating the proposed season production budget for approval by the membership.

The Chair solicits director applications and organizes the schedule for the director interviews.

The Chair, or their designee, will report on any action, event or activity at the next Company meeting.

The Chair is encouraged to maintain and update a handbook that outlines the responsibilities and procedures of their position. One copy of this handbook will be retained by the VPP. A second copy will be retained at the Dempsey-Parish Theatre Support Center.

During each performance of any production, it is anticipated that at least one member of this committee will be on site through intermission.

Ensure that there is a sufficient number of ushers at each performance.

At each performance of any production the committee will set up and operate concessions.

 

All funds and receipts received from any production, or event will be deposited into the CTI bank account.

Will report on any action, event or activity at the next Company meeting.

Maintain and update a handbook that outlines the responsibilities and procedures of their position. One copy of this handbook will be retained by the VPO. A second copy will be retained at the Dempsey-Parish Theatre Support Center.

Solicit, encourage and develop donations and contributions, to meet CTI purposes, goals and priorities.

Explore partnering relationships and opportunities in the community and present them to the Company for approval.

Coordinate activities for the Playwright Festival.

Pursue grant opportunities

The Chair is encouraged to maintain and update a handbook that outlines the responsibilities and procedures of the position. One copy of this handbook to be retained by the VPO. A second copy will be retained at the Dempsey-Parish Theatre Support Center.

The creation and dissemination of season, audition, and production notices.

Solicitation and creation of ads for the Season Program, including billing for program advertisers.

The development of City Theatre advertising in the form of PSA’s, public relations, alternative and cost-effective opportunities for each production and for any City Theatre special events.

Updating of marketing website and social media.

All funds and receipts received from any production or event will be deposited into the CTI bank account.

The Chair or their designee will report on any action, event or activity at the next Company meeting.

The Chair is encouraged to maintain and update a handbook that outlines the responsibilities and procedures of their position. One copy of this handbook will be retained by the VPO. A second copy will be retained at the Dempsey-Parish Theatre Support Center. 

Coordinate the production T-Shirt order with the cast and the vendor. Production T-Shirts are an option for any given production, not a requirement. It is recommended that T-Shirts be purchased through one of the CTI advertisers when possible. It is also recommended to take the orders and payment before the order is placed with the vendor.

This committee is responsible to coordinate ticket sales for each production, have appropriate messages recorded on the reservation line in a timely manner, and to take reservations off the reservation line. Procedures for taking reservations are outlined in Box Office Handbook.

The opening Thursday night will be a Buy One Get One (BOGO). Except when we have a producer.

It is recommended that there be two box office staff at the table on performance nights for good customer service and safety.

When soliciting box office staff, the committee members are encouraged to ensure the staff is trained in the reservation systems, the seating, and current ticket prices.

At the conclusion of each production or event, the chair or their designee will complete a data sheet for submission to the Treasurer.

All funds and receipts received from any production, event or activity will be deposited into the CTI bank account.

The Chair or their designee will report on any action, event or activity at the next Company meeting.

The Chair is encouraged to maintain and update a handbook that outlines the responsibilities and procedures of the position. One copy of this handbook will be retained by the Treasurer. A second copy to be retained at the Dempsey-Parish Theatre Support Center.

Tickets for the 2018-2019 Season will be sold at the following prices:

  • SEASON TICKET-Adult $65 17% savings on a $78 value
  • SEASON TICKET-Senior/Student $55 18% savings on a $67 value
  • NON-MUSICAL-Adult $15
  • NON-MUSICAL-Senior/Student $13
  • MUSICAL-Adult $18
  • MUSICAL-Senior/Student $15
  • DINNER THEATRE Determined by Board based on caterer fees
  • ADD DINNER TO TICKET Determined by Board based on caterer fees

A senior is defined to be 60 years or older.
A student is defined as anyone with a current school ID.

At the discretion of the Board, special prices may be established. Such special rates should be included in all advertising, on the website, on the answering machine, and posted in various locations throughout the theatre (i.e., the box office, concession stand and the lobby).

Tickets reserved by telephone or website, but not paid for, will be held until 10 minutes prior to curtain time for the performance for which they were reserved. If not picked up and paid for by that time, they may be made available to the public if seating is limited.

Tickets may be paid for in advance by mail or credit card, on the telephone or website. These tickets will be held at the box office and are not subject to release for a no-show, as tickets to the same seat cannot be sold twice.

A performance may be cancelled under certain circumstances. Such conditions include, but are not limited to, extremely inclement weather, illness or injury, a catastrophic event either to the Theatre or the community.

A scheduled performance will be cancelled if:
1) the Sermon Center must close by direction of the City of Independence, or
2) CTI decides to cancel.

A CTI decision to cancel is made by joint consultation of the CTI President, CTI Vice President of Production, the production director, and the production stage manager. Every reasonable effort will be made to include all these people in the decision. When time is limited and not all can respond, the decision will be made among any subset of these people.

Once it has been determined that a performance is cancelled, it is the stage manager’s responsibility to contact all cast and crew members. The President and Vice President of Production will notify all other personnel scheduled to work the performance (e.g. box office, house manager, caterer) and will get the word out to the public (Sermon Center sign, website, Facebook, et cetera).

The Treasurer must be notified immediately. The Treasurer will contact the rights holder to request a royalty refund within twenty-four hours of cancellation.

BOX OFFICE GUIDELINES FOR CANCELLED PERFORMANCES

Tickets for the cancelled performance may be exchanged for:
1) A future performance of the same production, or
2) A future production in the season.
Refunds will be issued only on a per-case basis, e.g.,
1) Ticketholder is unable to attend a future production (e.g. from out of town), or
2) Production is the last performance of the season.

Refund decisions will be made by the Box Office Committee Chair, the Treasurer, or the President (whoever can be easily contacted for an immediate decision).
Season Ticket holders may donate the value of a cancelled performance ticket when unable to exchange for a future production. If a refund is requested, they will receive the pro-rated value of an individual ticket or may apply it toward the cost of a future Season Ticket. Notify the Treasurer.

RESCHEDULING OF A CANCELLED PERFORMANCE

Due to advance scheduling of the Powerhouse Theatre and limited flexibility within the schedule, CTI maybe unable to reschedule a performance.

Business Meetings

A transitional meeting will be scheduled by the President in July for the purposes of:

  1. Setting the schedule for season’s business meetings.
  2. Orientation of new Board members. Outgoing Board members should attend this meeting to aid in the transition. 
  3. Assignment of Committee Chairs. 
  4. Reviewing the status of ongoing Company business and operations in relation to the beginning of the new season.

Business meetings will generally be within two (2) weeks of the final performance of each production.

In order to conduct a meeting, a quorum of 7 eligible voting members must be present.

The slate of shows for the season after next will be proposed at the first scheduled business meeting of the calendar year. This proposed slate would be voted on at the next business meeting.

A majority of voting members present is required for passage of any issue before the Company. Only those present at the meeting may vote on Company business.

Season Committee Meetings:

The Season Committee will have 8 scheduled meetings for the purpose of season selection.

The first meeting is set by the Season Chair.

Remaining meetings are scheduled at the first meeting.

Being a voting CTI member and attending of at least 6 of the 8 meetings is required to vote on the final season selections and participate in the director’s interviews.

Additional meetings may be scheduled for the Playwright Festival selection or any other committee-related business.

Cash Donations

CTI defines donor classes for cash donations. When such a donation is made, the Treasurer is notified. Donor classes, with their definitions and entitlements, are shown below:

DONOR LEVEL — BENEFITS (each Level benefits from all preceding levels)

  • Cameo Role $ 20 – 99 Your name listed in Playbill and on the Special Donor Page on the website.
  • Featured Role $ 100 – 249 “Donor Card” for two (2) free concession items per show ($10 value) and invitation to Special Events.
  • Supporting Role $ 250 – 499 Reserved Seating and two (2) tickets to Special Events ($ ? value).
  • Leading Role $ 500 – 999 Two (2) tickets to the Annual Gala ($ ? value). Two (2) tickets to one (1) Dinner Theatre of your choice. ($ 30 +? value).
  • Rising Star Role $ 1,000—$ 4.999 Two (2) additional tickets to the Annual Gala. One-half page approved advertisement in the Playbill ($180 value).
  • Shooting Star $ 5,000 + Full Page approved advertisement in the Playbill ($250 value). A total of ten (10) tickets to the Annual Gala ($ ? value). Your logo on website and all advertising. Personal acknowledgment in each curtain speech.

Material Donations

CTI accepts a broad array of material donations such as clothing, furniture, and miscellaneous items. When such a donation is made, the Treasurer and the Season Production Manager are notified. Arrangements are made for delivery or pick-up with the donor and the donor must state the value of the donation. The Season Production Manager will update the inventory.

Acknowledgment

For any donation (cash or material), the Treasurer will write a thank-you letter to the donor. The letter will express CTI’s appreciation and indicate CTI is a not-for-profit organization. It will provide the CTI tax ID number and the monetary value of the donation. This letter may then be used by the donor to document the donation. The

Treasurer will notify the VP of Development and Special Events Chair of all donor names, addresses, and values.

Donation Ethics

Under no circumstances will a donation be used to influence CTI policy or any decision affecting a CTI production. If a donor insists upon such a condition, the donation will be refused. The only benefit a donor receives is outlined in paragraph one (1) above. No individual may receive (accept) a gift intended to buy favor.

City Theatre is a 501c3 organization as designated by the IRS and as such contributions are tax-deductible to the extent and manner allowed by law. 

We are willing to adjust any benefits to best suit philanthropic objectives.

Recording of productions or rehearsals are not allowed in accordance with CTI’s contract with the licensing agent.

Photographs will be taken of each production for historical records and will be made available on CTI’s website.

Our theatre patrons are very important to City Theatre. With this in mind, for performances, all cast and crew are asked to park in the lower, northeast parking lot in front of the main entrance to the Sermon Center or the upper, southeast lot adjacent to the Public Works garage on the hill above the Sermon Center. This will allow our audience members access to convenient parking in the lot along Dodgion Street closest to the Sermon Center entrance. Cast or crew members needing accommodations with the appropriate license or hang tag are not held to this restriction.

Given security concerns, City Theatre encourages cast and crew to be mindful of the safety of each other and to remember “safety in numbers” when in the parking lots, especially after a performance. Leaving the building in groups of, at least two (2) or more under the watchful eye of another cast or crew member is the way to go.

Please do not hesitate to ask someone to accompany you to your vehicle!

CTI is a volunteer organization and, as such, does not have anyone on payroll. However, honoraria are given to specified positions supporting a main stage production. The honoraria awards (position and amount) are recommended by the Season Committee and approved by a vote of the membership at a CTI business meeting.

The Treasurer will prepare honoraria checks and deliver them to the Vice President of Production (VPP) for distribution at the closing performance. After consultation with the director, and the VPP, the Treasurer may reallocate the number and amounts of the honoraria as long as the total remains within the honoraria budget.